Job Listings

Overview

The Job Listings page shows your business’s jobs. From here, you can find a job, view its applicants and manage the listing. To create a new job, see Add a Job.

Access job listings

1. Hover over Setup and click Onboarding

Search and filter jobs

Use the filters to find a job. Click More filters to narrow the results further.

The table shows Active listings by default. To see all listings or only closed listings, click All or Closed above the table.

Job listings table

Column	What it shows
Title	The job title.
Employee Type	The employee type selected for the job.
Remuneration	How workers are paid.
Location	The job location.
Applied / Selected	The number of applicants and how many have been selected. For example, 5 / 2 means five applicants and two selected. The selected count includes shortlisted, offer sent, hired (pending import) and hired (imported). It excludes pending and declined.
Status	Whether the listing is active or closed.
Created	The date the job was created.

Click a column heading with a sort arrow to sort by that column. Use the page numbers or arrows below the table to move between pages. Select Rows per page to show 10, 25, 50 or all jobs on one page.

View a job

Click anywhere on a job’s row to open its details page. The top of the page shows the job title, status, employee type, pay rate, location and start date. Click Hide details or Show details to collapse or expand the additional job information.

The cards below show how many applicants are Pending, Shortlisted, Offer Sent, Hired · Pending Import or Hired · Imported. Click a card to show applicants at that stage in the Applicants table.

Click Back to Job Listings to return to the jobs list.

Applicants table

The table shows applicants for the job based on the selected status filter. Enter an applicant’s name in the search box to find them. You can also use the status dropdown to choose All statuses, Declined or another available status.

Column	What it shows
Applicant	The applicant’s name and email address, where available.
Work Status	Their work or visa status and visa expiry date, where applicable.
Location	The applicant’s location.
Status	Their current recruitment status.
Applied	The date they applied.
Actions	Actions available for the applicant based on their status.

Visa expiry indicators: Expired dates appear in red. Dates expiring within 90 days appear in bold with the number of days remaining.

Click a column heading with a sort arrow to sort applicants by that column. Use the page numbers or arrows below the table to move between pages and Rows per page to change how many applicants are shown.

Click an applicant’s row to open their details page. See Applicant Details for what you can review there, or Manage applicants for instructions on shortlisting, approving, declining and importing applicants.

Switch between jobs

You can switch jobs without returning to Job Listings. On the job details page, click the current job title to open a dropdown. Scroll through the jobs or use the search box to find one, then click the job you want to open. Each job’s Active or Closed status appears beside its title.

You can also use the arrows beside the job title to move to the previous or next job. The number beside the arrows shows the current job’s position in the list.

Manage a job

Click anywhere on a job’s row on the Job Listings page to open its details.

Near the top right of the job details page, you can:

• Click Edit to update the job. For an explanation of the fields and text editors, see Add a Job.
• Click Questions to open and edit the job’s application questions. For instructions on answer types and saving changes, see Add a Job.
• Click Copy Link to copy the published job link, then paste it into an email, message or social post to share it with applicants or agents.
• Click More to duplicate the job, get its embed code, close the job or export applicant lists.

Duplicate a job

1. Click the job you want to duplicate on the Job Listings page.
2. Click More near the top right of the job details page.
3. Click Duplicate job.
4. Review the copied details and make any changes needed.
5. Enter the Start date in Schedule & Pay. The start date is not copied from the original job.
6. Click Duplicate job to create the new listing.

Supplementary Documents are not copied and cannot be added on the duplicate job screen. To add them, open the new job after creating it and click Edit.

Embed a job

1. Click the job you want to embed on the Job Listings page.
2. Click More near the top right of the job details page.
3. Click Embed code.
4. Click Copy code.
5. Paste the code where you want the job to appear on your website, or send it to the person who manages your website.
6. To change the logo visibility, font or button colour, go to Settings > Embedded Jobs Page. For instructions, see Onboarding settings.

Export applicants

1. Open the job on the Job Listings page.
2. Click More near the top right of the job details page.
3. Choose an export option to download a CSV file.

Export option	Applicants included
Export CSV — Applicants	Pending and declined applicants.
Export CSV — Shortlist	Shortlisted applicants.
Export CSV — Offer Sent	Applicants who have been sent an offer.
Export CSV — Hired	Hired applicants, including those pending import and those already imported.

Close a job

1. Click anywhere on the job’s row on the Job Listings page to open its details.
2. Click More near the top right of the job details page.
3. Click Close job, then click Close job again to confirm.

Closing a job prevents new applications. You can still review existing applicants but you can’t take action on their applications while the job is closed. Reactivate the job if you need to take further action.

Reactivate a job

1. On the Job Listings page, click Closed above the jobs table.
2. Click the job you want to reactivate.
3. Click More near the top right of the job details page.
4. Click Reactivate job, then click Reactivate job again to confirm.