Overview
This report is used to monitor permanent employee hours against the 152 hour requirement over an 4 week period before overtime is payable.
Enabling the report
Contact our Support team to enable the 152 Hours report.
Assigning the report to employees
Individual
- Hover over Setup on the green menu bar and click Team Manager.
- Locate the employee and click on their name to open their profile.
- You will be on the General tab. Scroll down and locate the Overtime Report field.
- Select 152 Hours.
- Click Save.
Bulk
- Hover over Setup on the green menu bar, then hover over Team Manager, then Bulk Team Manager, then click General.
- Apply any filters if required, then click GO.
- Locate the Overtime Report column in the table.
- In the yellow box under Overtime Report, select 152 Hours from the dropdown.
- Click the downward arrow under the dropdown to apply this to all employees currently shown in the table.
- Locate the Update Team Member column on the far left of the table.
- To select all employees shown in the table, tick the checkbox in the yellow section at the top of the column, then click the arrow directly underneath it.
- To exclude specific employees, untick the checkbox on their row.
- To only update certain employees, only tick the checkboxes for the applicable employees.
- Click Save.
Accessing the Report
Hover over Awards on the green menu bar, then hover over Reports and click 152 Hours.
Using the Report
Once you have accessed the report, apply the applicable filters and click GO. The only mandatory filter is the Period filter, as this determines the 4 week block that the report data will be generated for.
How the 4 Week Block is Determined
The 4 week block is determined by both the employee’s start date and their pay period cycle.
For example, if an employee is paid Monday to Sunday and starts employment on Thursday 16 April, their first pay period in AgriSmart would be Monday 13 April to Sunday 19 April. As a result, Week 1 of their 4 week block would commence on Monday 13 April and the 4 week block would end on Sunday 10 May.
Column Explanation
- Employee Code
- Displays the employee’s assigned code.
- Team Member
- Displays the employee’s name.
- Week 1 to Week 4 Columns
- Displays the employee’s hours worked for each week within the selected 4 week block.
- Total Hours Paid
- Displays the employee’s total hours worked across the full 4 week period.
- Employment Start Date
- Displays the employee’s start date.
- Maximum Hours
- Displays the employee’s maximum hours for the selected period, which is 152 hours.
- Total Overtime Hours
- Displays the total overtime hours identified for the employee within the selected period. This is calculated as Total Hours Paid less Maximum Hours.
- Overtime Hours Already Paid
- Displays overtime hours that have already been generated for the employee within the selected period.
- For example, if an employee works 9 hours in a day and a rule is configured so that any hours worked above 8 hours in a day generate overtime, the employee would have already received 1 hour of overtime for that day. This hour is therefore excluded from the 152 hours overtime calculation to prevent overtime from being double paid.
- Overtime Hours Remaining
- Displays overtime hours that have been identified but not yet generated. This is calculated as Total Overtime Hours less Overtime Hours Already Paid.
- Employee Hourly Rate
- Displays the employee’s hourly rate as recorded within their Team Manager profile.
- Overtime Multiplier
- Displays the overtime multiplier applied when calculating overtime payments. This multiplier is set within AgriSmart in line with the applicable legislation.
- Overtime Loading
- Displays the additional overtime amount applied per overtime hour.
- For example, if an employee’s hourly rate is $24.95 and the overtime multiplier is 1.75, their overtime hourly rate becomes $43.66 ($24.95 x 1.75). As the employee has already been paid $24.95 for the hours worked, only the additional overtime amount of $18.71 ($43.66 − $24.95) needs to be paid. This additional amount is the overtime loading.
- Overtime Amount
- Displays the total overtime amount calculated for the employee. This is calculated as Overtime Hours Remaining x Overtime Loading.
- Hours Remaining
- Displays how many hours the employee has remaining before reaching their maximum hours for the selected period. Negative values indicate the employee has exceeded their maximum hours and overtime is required. This is calculated as Maximum Hours less Total Hours Paid.
- This column is colour coded to assist with monitoring employees approaching the threshold:
- Green = More than 15 hours remaining
- Orange = Between 0.00 and 14.99 hours remaining
- Red = Less than 0 hours remaining
- Payment Amount
- This column will display as 0.00 until overtime payments have been generated. This process is explained below in the Generating Overtime Payments section. Once overtime payments have been generated, this column will display the overtime amount payable to the employee for the selected period, if applicable. If overtime is payable and the payments have been generated, the amount in this column will match the amount shown in the Overtime Amount column.
Generating overtime payments
Once the 4 week block is complete, a button called Generate Overtime Payments will appear at the top right-hand side of the report. This button will only display once the selected 4 week block has finished.
When this button is clicked, the amount shown in the Overtime Amount column will flow through to the employee’s Remuneration Report.
The overtime amount will be allocated to the final pay period of the 4 week block only. For example, if Week 4 of the block is 04/05/2026 to 10/05/2026, the overtime amount will flow through to that period.
Once overtime payments have been generated:
- The Payment Amount column will display the overtime amount payable to the employee, if applicable
- A tick will display next to the Payment Amount, indicating the amount has been pushed through to the employee’s Remuneration Report
If the employee worked less than their maximum hours for the selected block and is therefore not entitled to overtime, the Payment Amount column will remain at 0.00.
Viewing overtime payments in the Remuneration Report
Once overtime payments have been generated via the 152 Hours report, you can view them within the employee’s Remuneration Report for the applicable period.
To do this:
- Hover over Reports and click Remuneration Report.
- Update the applicable filters, then click GO.
Within the report, there is a section called Pay Items, located underneath the employee’s timesheets for the period.
Within this section, there will be a line item called 152 Overtime. This amount has flowed through from the 152 Hours report.
This amount will also be included in the employee’s Bonus Amount section, located near the top of the report underneath the employee’s name.
The amount is included in the employee’s Total Amount, along with their ordinary earnings and any other applicable pay items for the period.