Add
Individual
Desktop
1. Hover on My Timesheet > click Add Timesheet Entry:
2. By default, you will be taken to the current date. If you need to choose a different date, update the Day field:
3. Select a Job (optional):
4. Select an Activity Code:
5. Enter Notes (optional):
6. Enter a Start Time and End Time or Total Hours:
You don’t need to enter Total Hours if you have entered a Start Time and End Time and vice versa
7. If you worked a night shift that ended the next day, tick End Time Following Day:
8. Enter Unpaid Minutes (optional):
9. Select a Row or enter Units (optional):
10. Click Add
App
Real-time
1. Tap START TIMER:
This will clock you in:
2. To take an unpaid break e.g. Lunch, tap UNPAID BREAK:
To clock out for the day, skip to step 4
3. To clock back in after taking an unpaid break, tap FINISH BREAK:
4. To clock out for the day, tap STOP TIMER:
5. Tap OK:
6. Select a Job (optional):
7. Select an Activity:
8. Enter Units and/or Notes (optional):
9. Tap Save:
In retrospect
1. Tap the plus icon:
2. Tap the clock icon:
3. The current date will be displayed by default. To select a different date, tap on the date field:
4. Select a Job (optional):
5. Select an Activity:
6. Add a Start and End time:
7. Add Unpaid time (optional):
8. If you worked a night shift that ended the next day, tap End time next day:
To add the total hours worked instead, tap Duration and choose the appropriate number of hours worked
9. Add Units (optional):
10. Add Notes (optional):
11. Tap Save
Bulk
Enter time for multiple employees for the same date
1. Hover on My Timesheet > click Bulk Timesheet Entry:
2. Select a Date:
3. Select a Job (optional):
4. Select an Activity:
5. Select a Row (optional):
6. Enter Units (optional):
7. Enter a Start Time and End Time or Total Hours:
You don’t need to enter Total Hours if you have entered a Start Time and End Time and vice versa
8. Enter Unpaid Mins (optional):
9. Enter Notes (optional):
10. Click one of the following icons:
Plus icon
a. Click the icon to create one timesheet:
Double plus icon
a. Click the icon:
b. Enter the number of timesheets that you want to create:
c. Click Submit
Team icon
a. Click the icon:
b. Select a team or all employees to create timesheets for:
c. Click Load
11. Update timesheet details on an individual basis if required:
12. Click the double arrow icon to submit the timesheets:
Enter time for one employee for multiple dates
1. Hover on My Timesheet > click Bulk Timesheet Entry:
2. Select a Team Member:
3. Clear the Date:
4. Select a Job (optional):
5. Select an Activity:
6. Select a Row (optional):
7. Enter Units (optional):
8. Enter a Start Time and End Time or Total Hours:
You don’t need to enter Total Hours if you have entered a Start Time and End Time and vice versa
9. Enter Unpaid Mins (optional):
10. Enter Notes (optional):
11. Click the double plus icon:
12. Enter the number of timesheets that you want to create:
13. Click Submit
14. Enter the date for each timesheet:
15. Click the double arrow icon to submit the timesheets:
Import
1. Hover on My Timesheet > Click Universal Timesheet Import:
2. Upload a file which contains the exported timesheet data from any system e.g. Hectre
The file must contain the following information for each timesheet:
– Employee code
– Date
– Hours (start and end time OR total hours)
– Job
– Activity code
3. Click Next:
4. Map each field to where it needs to go in AgriSmart:
5. Save the mapping as a template so you don’t need to map the fields each time (optional):
6. Click Save & Continue
7. Review the timesheets then click the checkbox:
8. Scroll down to the bottom and click Save
9. Click Timesheet Import Main to view how many timesheets were uploaded:
Field
1. Hover on My Timesheet > click Field Timesheets:
If using this feature offline, ensure you load the Field Timesheets screen prior to going offline
2. Click Time:
3. Select a Job and Activity:
4. Enter a Unit Rate (optional):
5. The current date will be displayed by default. To select a different date, click on the Date field:
6. Select a Team > click Load:
7. Enter the Start Time, End Time and Unpaid Minutes:
Unpaid time is optional to add
8. Click each arrow that has data above it:
9. To add a note for an employee, click the paper icon:
This can also be done in bulk via Bulk Timesheet Editor
10. To add units, click Add Units. If there are no units to add, skip to step 12:
11. Enter the units then click the arrow:
12. Click Submit
13. Click Send All:
Multiple activity timesheets
1. Hover on My Timesheet > click Multiple Activity Timesheets:
If using this feature offline, ensure you load the Multiple Activity Timesheets screen prior to going offline
2. Click Time:
3. Select a Job, Date and Team, then click Load:
4. Enter the Start Time, End Time and Unpaid Minutes:
Unpaid time is optional to add
5. Click each arrow that has data above it:
6. To add a note for an employee, click the paper icon:
This can also be done in bulk via Bulk Timesheet Editor
7. Click Add Units:
8. Select an Activity, enter the Unit Rate (optional) and Units, then click the plus icon:
9. Select another Activity, enter the Unit Rate (optional) and Units, then click the plus icon:
Your screen should look similar to the below:
10. Click Submit
11. Click Send All:
Edit
Individual
Desktop
1. Hover on My Timesheet > click Add Timesheet Entry:
2. By default, you will be taken to the current date. If you need to choose a different date, update the Day field:
3. Click the pencil icon in line with the timesheet that you want to edit:
4. Make the changes then click Save:
App
1. Tap Timesheets:
2. By default, you will be taken to the current date. If you need to choose a different date, tap the calendar bar:
3. Tap the timesheet you wish to edit:
4. Make the changes then tap Update:
Bulk
The following timesheet components can be edited in bulk:
– Job
– Activity
– Start time
– End time
– Total hours
– Unpaid minutes
– End time following day
– SHW & OWD
– Locked/Unlocked
– Row
– Units
– Hourly rate
– Unit rate
– Bonus method
– Daily bonus threshold units
– Bonus rate
– Bonus amount
– Checked and approved
– Flagged
– Notes
1. Hover on My Timesheet > click Bulk Timesheet Editor:
2. Update the filters > click GO:
3. Make the changes:
4. Scroll down to the bottom and click Save
Delete
Individual
Desktop
1. Hover on My Timesheet > click Add Timesheet Entry:
2. By default, you will be taken to the current date. If you need to choose a different date, update the Day field:
3. Click the cross icon in line with the timesheet that you want to delete:
4. Click OK
App
1. Tap Timesheets:
2. By default, you will be taken to the current date. If you need to choose a different date, tap the calendar bar:
3. Tap the timesheet you wish to delete:
4. Tap Delete:
5. Tap Yes
Bulk
1. Hover on My Timesheet > click Bulk Timesheet Editor:
2. Update the filters > click GO:
3. To delete multiple timesheets, scroll to the far right-hand side and click the cross icon next to each one that you want to remove:
To delete all timesheets, click the cross icon in the yellow box
4. Scroll down to the bottom and click Save