Partial time and a half for night shifts on public holidays
In this example, the employee worked from 8:00pm on 06/04/23 to 4:00am on 07/04/23, which was a public holiday. The employee’s timesheet needs to be split to allocate time and a half for the portion worked on the public holiday
1. Hover on My Timesheet > click Bulk Timesheet Editor:
2. Locate the timesheet(s) that needs to be split by adjusting the filters
3. Scroll to the far right-hand side and click the plus icon in line with one of the timesheets that needs to be split:
4. Click Time Split Method:
5. Select the Start Time for the split timesheet. For example, if the timesheet started at 8:00pm and finished at 4:00am the next morning, you would enter 12:01 am:
6. To retain the same activity code, leave the below settings as is. To change the activity code in the first or new time period, adjust the radio button (optional) and select the relevant code from the dropdown:
7. Select the employee(s) whose timesheet needs to be split by checking the box in the Selected column:
To narrow down your search results, filter the list of employees by Name or Team
8. Click Save
9. Exit out of the pop-up window:
10. View the split timesheet(s) to ensure it’s correct:
Unpaid time remains allocated to the original timesheet
11. Update any of the following details as required:
- Job
- Activity
- SHW/OWD (explained below)
- Rows
- Units
- Hourly rate
- Unit rate
- Notes
As shown in the screenshot in step 10, the system automatically ticked the SHW box after the timesheet was split, as it recognised that 07/04/23 was a public holiday. This means that the employee will be paid time and a half for the period between 12:01 AM to 4:00 AM. Additionally, when SHW is ticked, OWD is also ticked, which means the employee will receive time and a half plus a day in lieu or 2.5 times their normal hourly rate if they are a casual (HPAYG) employee. For more information on whether OWD should remain ticked, please click here
Single timesheet for two activities in one day
Apply new activity to second part of timesheet
In this example, the employee worked from 6:00am to 2:30pm, coding all their time to Activity 1. However, from 11:30am to 2:30pm, they switched to Activity 2
1. Hover on My Timesheet > click Bulk Timesheet Editor:
2. Locate the timesheet(s) that needs to be split by adjusting the filters
3. Scroll to the far right-hand side and click the plus icon in line with one of the timesheets that needs to be split:
4. Click Time Split Method:
5. Select the Start Time for the split timesheet. For example, if the timesheet started at 6:00am and finished at 2:30pm, and the new activity began at 11:30am, you would enter 11:30am:
6. Ensure Apply to new time period has been selected and choose the relevant activity code for the split timesheet e.g. Activity 2:
7. Select the employee(s) whose timesheet needs to be split by checking the box in the Selected column:
To narrow down your search results, filter the list of employees by Name or Team
8. Click Save
9. Exit out of the pop-up window:
10. View the split timesheet(s) to ensure it’s correct:
Unpaid time remains allocated to the original timesheet
11. Update any of the following details as required:
- Job
- Activity
- SHW/OWD
- Rows
- Units
- Hourly rate
- Unit rate
- Notes
Apply new activity to first part of timesheet
In this example, the employee worked from 6:00am to 2:30pm, coding all their time to Activity 2. However, from 6:00am to 11:30am, they were working on Activity 1
1. Hover on My Timesheet > click Bulk Timesheet Editor:
2. Locate the timesheet(s) that needs to be split by adjusting the filters
3. Scroll to the far right-hand side and click the plus icon in line with one of the timesheets that needs to be split:
4. Click Time Split Method:
5. Select the Start Time for the split timesheet. For example, if the timesheet started at 6:00am and finished at 2:30pm, and the new activity began at 11:30am, you would enter 11:30am:
6. Tick Apply to first time period and choose the relevant activity code for the split timesheet e.g. Activity 1:
7. Select the employee(s) whose timesheet needs to be split by checking the box in the Selected column:
To narrow down your search results, filter the list of employees by Name or Team
8. Click Save
9. Exit out of the pop-up window:
10. View the split timesheet(s) to ensure it’s correct:
Unpaid time remains allocated to the original timesheet
11. Update any of the following details as required:
- Job
- Activity
- SHW/OWD
- Rows
- Units
- Hourly rate
- Unit rate
- Notes