SWSAS (Seasonal Worker Superannuation and Allowance Scheme) deductions are payroll deductions that help seasonal workers manage financial contributions and remittances. Employees can allocate a portion of their wages toward obligations such as superannuation contributions and remittances to home country bank accounts, ensuring they can effectively manage their finances while working abroad.
Category setup
1. Hover over Setup and click Team Manager.
2. Click on any employee’s name to open their profile.
This step is simply to access the relevant section in AgriSmart so any employee’s profile can be used here.
3. Click Payroll.
4. Under Regular Payments, click the cog icon.
This opens the setup area for payments, allowances, and deductions.
5. Click Add Category.
6. Enter the Category name e.g. SWSAS NPF Voluntary Cont by $.
7. Tick Enabled.
8. Tick Deduction.
9. Enter an Export Code (optional).
10. Tick SWSAS.
11. Select a Transaction Type:
| Name | % or fixed | Used for |
| NPF Voluntary Contribution | Both | Payday deductions to contribute to the employee’s home country superannuation account. |
| Regular Remittance | Both | Payday deductions for remitting money back to the employee’s home country bank account. |
| Remittance | Fixed only | Bulk remittance of money back to the employee’s home country bank account. This is normally their holiday pay or the savings that they have accumulated in a local bank account whilst employed on seasonal work. |
| Mobile Wallet | Both | Payday deductions for remitting money back to the employee’s home country mobile phone wallet. |
| Loan Repayment | Both | Payday deductions for repaying loans advanced to the employee by their home country NPF. |
| Merchant Account | Fixed only | Payday deductions for remitting money back to the employee’s home country builder merchant account. |
12. Click Save.
13. Repeat steps 5-12 for each transaction type.
Deduction setup
Individual basis
1. Hover over Setup and click Team Manager.
2. Click on the applicable employee to open their profile.
3. Click Payroll.
4. Scroll down to Other Deductions.
5. Click the plus icon.
6. Enter the following details:
- Deduction Type:
- Select Amount per pay period if the contribution is a fixed dollar amount.
- Select Percent per pay period if the contribution is a percentage of earnings.
- Amount per pay period/Percent per pay period: Enter the amount or percentage.
- Category: Select a SWSAS category that was previously set up e.g. SWSAS NPF Voluntary Cont by $.
- Description: This defaults to the category name but can be changed if needed. The description entered here will appear on the employee’s payslip.
- Start Date: Select a date within the pay period the deduction applies to, not the pay date.
7. Click Save.
Bulk basis
1. Hover over Setup, then hover over Imports and click Deductions.
2. Click Download Template.
3. Open the template and fill out the applicable fields (explanations below):
- Employee Name: Enter the employee’s full name.
- IRD Number/Employee Code: Enter either the employee’s IRD Number or Employee Code in the respective column.
- Amount Per Pay Period: Enter the deduction amount for each pay cycle.
- Category: Enter the relevant SWSAS category name e.g. SWSAS NPF Voluntary Cont by $.
- Description: Enter a description. We recommend matching this to the Category, but you can enter a different description if needed.
- Start Date: Enter a date within the pay period the deduction applies to, not the pay date.
If a column is not mentioned above, leave it blank.
4. Save the template.
5. Return to AgriSmart and click Choose File.
6. Select the file, then click Open.
7. Click Next.
8. Review the information.
9. Select employees by clicking the checkbox to the left of their names. To select all employees, click the checkbox in the grey header next to Employee Name.
10. Scroll down and click Save.
Information setup
Individual basis
1. Hover over Setup and click Team Manager.
2. Click on the applicable employee to open their profile.
3. Click Preferences.
4. Scroll down to SWSAS Deductions.
5. Enter the relevant details for the employee:
- NPF Number: The employee’s superannuation membership number with their home country’s National Provident Fund (NPF).
- Country Code: The employee’s home country.
6. Click Save.
Bulk basis
1. Hover over Setup, then Team Manager, then Bulk Team Manager, and click Preferences.
2. Update the filters, then click GO.
3. Enter each employee’s NPF Number.
The NPF Number must be entered individually for each employee as it is a unique identifier.
4. Enter the Country Code in the yellow field.
5. Click the arrow in the Country Code column to apply the selection to all employees.
To set a different Country Code for a specific employee, update their field manually.
6. Select employees by clicking the checkbox next to their names. To select all employees, click the checkbox in the yellow field next to the Team Member column, then click the arrow icon to apply the selection.
7. Scroll down and click Save.
Payment schedule
1. Once the pay run for the period is complete, hover over Payroll and click SWSAS Deductions Report.
2. Select the pay date and apply any necessary filters, then click GO.
3. Review the information.
4. Click Export.
5. Upload the payment schedule to the SWSAS portal.
This schedule is not a payment file. To make a payment, please do so manually through online banking.