Missed timesheets
1. Unlock and add/amend the applicable timesheet(s) via My Timesheet or Bulk Timesheet Editor
2. Hover on Payroll > Payslips > then click Manual Pay
3. Select the Team Member:
4. Select the Pay Period that the missing/amended timesheet(s) relates to:
This must be a pay period that has been previously processed for the employee
5. Select the Pay Date:
6. Ensure Missed Timesheets is the Type:
7. Check the table has a tick in line with the new/amended timesheet(s):
8. Click the calculator icon to calculate the Payment Amount:
Do not overwrite the dollar amount
9. Add a Payment Description. This is what will be displayed on the payslip:
10. Add Admin Notes (optional)
11. Click Save
You will be notified that the manual pay has saved
Do not click Create Payslip
12. Repeat the above process if you have multiple manual pays to run
13. Hover on Payroll and click Payroll Wizard:
14. Select a Location (optional), Pay date (per step 5) and Identifier (optional):
15. Select a Pay period (per step 4):
16. Click Next
The manual pay will show in blue:
17. Click Next
The amount per step 8 will show in the Gross Pay column:
18. Click Next
19. Review the payslip > Next:
The Pay Period Amount and Gross Pay columns are highlighted in blue to signify that the total earnings for the period (Pay Period Amount) don’t match the earnings in this payslip (Gross Pay). As this is a manual pay, this is correct and the highlighting can be ignored
20. Review the payment table, then click Done:
Ensure you make the payment to the employee(s) as AgriSmart does not do this
21. To pay your employee(s), either download the Bank File or pay manually using the amount(s) per the Payment column:
22. Print or email the payslip(s) by clicking the applicable button:
11. Click File with IRD to submit your payday filing:
For help on this, click here
Extra payment
1. Hover on Payroll > Payslips > then click Manual Pay
2. Select the Team Member:
3. Select the Pay Period that the extra payment relates to:
This must be a pay period that has been previously processed for the employee
4. Select the Pay Date:
5. Change the Type to Discretionary or Non-Discretionary:
Discretionary: Given at the sole discretion of the employer e.g. Christmas bonus
Non-Discretionary: Contractually obligated to pay e.g. Backpay
6. Enter the gross amount into the Payment Amount field (ignore the calculator icon):
7. Select a Category:
8. Select a Frequency:
Weekly to monthly: Regular extra payment e.g. monthly bonus
All periods other than: Irregular extra payment e.g. backpay
9. Add a Payment Description. This is what will be displayed on the payslip:
10. Add Admin Notes (optional)
11. Click Save
You will be notified that the manual pay has saved
Do not click Create Payslip
12. Repeat the above process if you have multiple manual pays to run
13. Hover on Payroll and click Payroll Wizard:
14. Select a Location (optional), Pay date (per step 4) and Identifier (optional):
15. Select a Pay period (per step 3):
16. Click Next
The manual pay will show in blue:
17. Click Next
The amount per step 6 will show in the Gross Pay column:
18. Click Next
19. Review the payslip > Next:
The Pay Period Amount and Gross Pay columns are highlighted in blue to signify that the total earnings for the period (Pay Period Amount) don’t match the earnings in this payslip (Gross Pay). As this is a manual pay, this is correct and the highlighting can be ignored
20. Review the payment table, then click Done:
Ensure you make the payment to the employee(s) as AgriSmart does not do this
21. To pay your employee(s), either download the Bank File or pay manually using the amount(s) per the Payment column:
22. Print or email the payslip(s) by clicking the applicable button:
11. Click File with IRD to submit your payday filing:
For help on this, click here