RSE Deductions

Setup (AgriSmart to do)

1. Go to Main Setup > Users.
2. Tick RSE Deduction Rules.
3. Click Save.

Set up an RSE deduction

1. Hover over Setup and click Team Manager.
2. Click on the applicable employee to open their General tab.
3. Click Payroll.
4. Scroll to Other Deductions.
5. Click the + icon.
6. Enter a Total Amount (this is required to set up the deduction).
7. Tick RSE Deduction Rules.
8. Select Amount Per Pay Period in the Deduction Type dropdown.
9. Enter the Amount Per Pay Period (the amount deducted each pay run).
10. Select a Category.
    • For help adding or editing a category, click here.
11. The Description will autofill from the category. Update if required (this shows on the payslip).
12. If the deduction is paid to a third party, enter the Bank Account Number, Reference, Code, and Particulars.
13. Enter a Start Date within the pay period the deduction should apply to. For example, if the pay period is 13/04/26 – 19/04/26, the start date must be within this range to ensure the deduction is processed in that pay.
14. Select a Priority.
    • The system processes deductions (excluding statutory) in priority order.
    • If priorities are the same, non-RSE deductions are processed first.
    • RSE deductions are then processed, starting with the earliest start date.
15. Click Save.

This feature does not apply to salaried employees.

How it works

1. An RSE employee has two weekly deductions:
   • $100.00 (airfare contribution)
   • $15.00 (visa cost recovery)
2. The minimum hourly rate is $25.38, but the employee earned $26.00 per hour within the period.
3. The employee worked 40 hours:
   • Minimum pay: $1,015.20 ($25.38 × 40)
   • Actual pay: $1,040.00 ($26.00 × 40)
4. Both deductions have the same priority. The airfare deduction has the earlier start date so it is processed first.
5. Applying the full $100.00 airfare deduction would reduce gross pay to $940.00 ($1,040.00 − $100.00). However, the employee must still receive at least their minimum pay of $1,015.20. This means the pay cannot be reduced by more than $24.80 ($1,040.00 − $1,015.20). As a result, only $24.80 of the airfare deduction can be applied for this pay period. No amount is deducted for the visa cost recovery in this pay. This is handled automatically.
6. In the step 4 of the payroll wizard, the payslip will show:
   • Deduction ‘Airfare contribution’ reduced from 100.00 to 24.80
   • Deduction ‘Visa cost recovery’ reduced from 15.00 to 0.00
7. In the employee’s deduction history, only $24.80 will be recorded as deducted for the airfare, and $0.00 for the visa deduction. The remaining balances will carry forward correctly.