If an employee has a timesheet on a particular date, it can be locked or unlocked using the Bulk Timesheet Editor. However, if no timesheet exists for an employee on a specific date, that date cannot be locked or unlocked through the Bulk Timesheet Editor. The method outlined in this help document allows managers to lock or unlock all dates within a pay period in bulk, regardless of whether timesheets exist.
Lock pay periods
1. Hover over Payroll > Pay Periods, then click Bulk Pay Periods.
2. Update the filters as required, then click GO.
3. To select a pay period, click the checkbox next to the Start Date column in the table. To select multiple pay periods at once, use the checkbox in the grey header bar.
4. Click Actions (selected) > Lock Selected.
5. Click OK.
The Number of Locked Pay Periods column confirms that the pay periods have been locked, indicating that the action was successful.
Unlock pay periods
1. Hover over Payroll > Pay Periods, then click Bulk Pay Periods.
2. Update the filters as required, then click GO.
3. To select a pay period, click the checkbox next to the Start Date column in the table. To select multiple pay periods at once, use the checkbox in the grey header bar.
4. Click Actions (selected) > Unlock Selected.
5. Click OK.
The Number of Locked Pay Periods column confirms that the pay periods have been unlocked, indicating that the action was successful.
Useful features
- Click Start Date, End Date, Pay Period, Number of Pay Periods, or Number of Locked Pay Periods to go to the Pay Periods Report for the specific date, team, and/or location.
- Click Number of Payslips to go to the Payslips Report for the specific date, team, and/or location.
- Click Paid Hours to go to the Timesheet Report for the specific date, team, and/or location.